Here is How to Lock Zoho Writer During Collaboration and More Cool Tricks


If you frequently work on word processors like Google Docs or Zoho Writer, then you must know that creating a perfect document usually entails a lot of rewriting from scratch. Be it the addition of new sentences or correcting previous flaws. The situation is relatively easy if you are working alone on a doc.

Lock Zoho Writer During Collaboration 1

However, if you're collaborating with your team members, it's important that you know how to streamline the experience. After all, you wouldn't want your colleagues working and reworking on the same block endlessly.

Thankfully, Zoho Docs (writer) comes with a nifty option which lets you lock a certain part of the document while collaborating with others. Hence, in this post today, we will explore how to lock Zoho Writer during collaboration and other advanced features.

Here is How to Lock Selected Content for Collaboration

Step 1: Once you have completed your part of the document, click on the Review button at the best.

Lock Zoho Writer During Collaboration 5

Step 2: Next, select the text snippet which you want to lock. Click on the little Lock icon at the best and choose Lock Selected Content, and that's all.

Lock Zoho Writer During Collaboration 1

Now, whenever someone on your shared group clicks on that text block, they'll see a tiny Lock icon and a message saying, “The content has been locked by ...” for editing.

Lock Zoho Writer During Collaboration 4

Note: The collaboration features are available only for document owners. To set up co-owners, click on Share and give the Co-owner rights to the users.

Here is How to Allow Editing for a Specific People

However, we all know that working on the same document with others is not necessarily a black and white job. There are times when you want a block of text to be edited by only a certain member on your team. In situations like this, surely you wouldn't want to draft another email detailing who would edit which section and the likes.

That's when the Advanced features of Zoho Writer come in use. To enable it, go to the Review mode and click on the Lock icon. Next select on the Advanced Options.

Lock Zoho Writer During Collaboration 3

Now, add the email address of the person whom you want to give the exclusive permission and hit the Lock button. That's all!

Lock Zoho Writer During Collaboration 12

Cool Tip: The Lock Unselected Content works like a Reverse-selection tool. You select a portion of the text which you don't want to be edited and then select the second option. The rest will be taken care of by Zoho Writer.

Here is How to Mask Text

Again, if you are the owner of a document and you'd want to redact or mask a certain block of text, Zoho Writer lets you do even that. It comes in handy when you have to add sensitive data and do not want everyone on your team to read it.

Secret 3037639 1280

However, Mask doesn't work like most tools, meaning you can't select a text snippet and then mask it. Instead, you have to click on the icon and then enter the data.

Step 1: The tool for this task is Mask, denoted by the tiny eye-icon at the best. Place your cursor where you want to add the text and click on it. That will add a text box denoted by dotted lines.

Lock Zoho Writer During Collaboration 11

Step 2: Now, add the text, and that's about it.

Here is How To Lock Zoho Writer During Collaboration And More Cool Tricks 189

While you will be able to see the text colored grey, other collaborators will see the lines denoted by asterisks. Yep, just like those old FBI movies.

Here is How to Pause Collaboration on Zoho Writer

Thankfully, the process to pause collaboration is a walk in the park. Simply switch to the Review mode and click on toggle for Pause Collaboration at the best.

Zoho Qwriter Pause 2

When done, you'll see a warning at the best that none of your collaborators will be able to edit the document. On the other hand, collaborators will see that the document is checked out by one of your team members.

Lock Zoho Writer During Collaboration 6
Zoho Qwriter Pause

So, the next time you see the document is checked out, you'll know what to do, instead of clicking on different buttons and tools.

Bonus Zoho Writer Tricks and Hacks

1. Here is How to View Document History

When you often collaborate on a single document, it's essential that you know who made the changes and when. Luckily for us, Zoho Writer comes with a nifty View History feature. With it, not only can you see who made the changes, but you can also see the latest additions to a version. Plus, you can also compare the different versions, should the need arise.

Step 1: Click on the View History icon at the best (denoted by the sand timer). Again, you will find it in the Review mode.

Lock Zoho Writer During Collaboration 10

Step 2: Now, this will display the different versions on the right panel. Click on the Compare Versions button at the best, to well, compare the versions.

Lock Zoho Writer During Collaboration 91

To see the latest additions, click on See What's Changed button and select the timing. All the new text additions along, with line breaks will be highlighted.

Lock Zoho Writer During Collaboration 92

2. Keep Track of Changes

Though Writer has some serious tracking capabilities, at times, it becomes too cumbersome to go through every one of them. If you are someone who needs to review changes in a super urgent manner, the best option is to enable the Track Changes feature.

As you may have already guessed, it highlights all the recent changes. And it's up to the owner to accept or reject these changes.

To enable Track Changes, toggle the button at the best. Team members will see the green button light up at the best.

Here is How To Lock Zoho Writer During Collaboration And More Cool Tricks 2

You'll see the name and the timing when any changes are made. Even the tiniest line break is tracked under this mode. As an owner, all you have to do is click on the highlights and accept/reject the changes.

Here is How To Lock Zoho Writer During Collaboration And More Cool Tricks 3

Once done, the text will take up the default text color.

3. Use the Built-In Email Notifications

Wish to announce some new changes regarding your shared document? No need to write a separate email. Instead, Zoho Writer lets you notify them via the email option from within the tool.

Here is How To Lock Zoho Writer During Collaboration And More Cool Tricks 1

Click on the little Letter icon at the best. The names of the collaborators will be added automatically. All you need to do is add the subject and the body and hit the Send button.

Collaborate Smartly

Gone are the days when you have to rely on email forwards to collaborate on a document. Word-processing services like Google Docs and Zoho Writer take the frustration out via their smart collaboration features. They help you to keep track of the changes and enable you to streamline your work and save time in the process.



How You Feel About This Post

Like Our Content ? Enter Your Email and Get Daily Dose of Infotainment Stories


5G,2,Abaya,14,Adobe,2,Ahsan Khan,3,Aima Baig,5,Aiman khan,18,Alizeh Shah,9,Android,49,Apple,16,Apps,722,Ayesha Khan,1,Ayesha Umer,3,Ayeza Khan,23,Bags,1,Bollywood,80,Breakfast,1,Bridal Dresses,11,Celebrities,1246,Children Prints,8,Cookware,1,Dresses,357,Facebook,56,Fashion,445,Fatima Effendi,1,Fawad Khan,4,Firefox,4,Fiza Ali,2,Food,29,Gadets iPhone,8,Gadgets,930,Gents,1,Gents Dress,26,Gmail,10,Google,68,Google Assistant,8,Google Duo,8,Google Gboard,7,Google Maps,19,Google Photos,8,Google Pixel,2,Google Play Store,3,Hair Styles,12,Hania Amir,9,Hareem Farooq,3,Health,84,Hera Mani,7,Hijab,3,Hina Altaf,4,Hollywood,8,How To,306,HTC,5,Huawei,152,Humayun Saeed,1,Iman Aly,1,Infinix,16,Instagram,54,iOS,63,Iqra Aziz,18,Iqrar Ul Hassan,11,Kinza Hashmi,7,Komal Rizvi,2,Ladies Cloths,199,Laptops,1,Lenovo,13,LG,24,Mac,5,Mahira,18,Makeup,15,Mathira,2,Mawra Hocane,8,Maya Ali,16,Mehndi Styles,26,Mehwish Hayat,12,Meizu,19,Microsoft,5,Minal Khan,15,Mix topics,927,Mobilink,15,Momal Sheikh,3,Momina Mustahsen,2,Motorola,20,Music,36,Nadia Hussain,1,Neelam Muneer,4,Neelam Usaf,1,Netflix,3,Nida Yasir,9,Nimra Khan,6,Nokia,43,Nubia X,6,Office,1,OnePlus,16,Oppo,60,Pak Army,1,Pixel,1,PTCL,3,Qmobile,2,Realme,19,Reema Khan,8,Resham,1,Saba Qamar,12,Saboor Aly,5,Sadaf kanwal,7,Sajal Ali,14,Samsung,160,Sana Fakhar,1,Sana Javed,1,Sanam Baloch,4,Sanam Jung,2,Sania Mirza,1,Sarah Khan,6,Shawls,3,Shoes,13,Showbiz,1388,Sidra Batool,1,Skin Care,9,Skype,6,Snapchat,12,Sony,11,Sonya Hussain,2,SoundCloud,1,Sports,70,Startups,2,Summer Outfits,60,Syed Jibran,4,Tech,1863,Techno,8,Telegram,4,Telenor,10,TikTok,7,TV,4,TV Series,152,Twitter,20,Uber,1,Ufone,3,Urwa Hocane,7,Videos,140,Vivo,58,W,1,WhatsApp,80,Windows,101,Winter Collection,1,WordPress,1,Xiaomi,100,YouTube,23,Zara Noor,14,Zenfone,2,Zong,4,
Daily InfoTainment: Here is How to Lock Zoho Writer During Collaboration and More Cool Tricks
Here is How to Lock Zoho Writer During Collaboration and More Cool Tricks
Daily InfoTainment
Loaded All Posts Not found any posts VIEW ALL Readmore Reply Cancel reply Delete By Home PAGES POSTS View All RECOMMENDED FOR YOU LABEL ARCHIVE SEARCH ALL POSTS Not found any post match with your request Back Home Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sun Mon Tue Wed Thu Fri Sat January February March April May June July August September October November December Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec just now 1 minute ago $$1$$ minutes ago 1 hour ago $$1$$ hours ago Yesterday $$1$$ days ago $$1$$ weeks ago more than 5 weeks ago Followers Follow THIS PREMIUM CONTENT IS LOCKED STEP 1: Share to a social network STEP 2: Click the link on your social network Copy All Code Select All Code All codes were copied to your clipboard Can not copy the codes / texts, please press [CTRL]+[C] (or CMD+C with Mac) to copy